Love SwimRun UK Rules and Terms and Conditions

The following Love SwimRun Race Rules and Terms and Conditions for the UK are deemed to have been accepted when you enter The BIG Welsh Swim event. Please read them carefully before entering.

1. Race organisation

The BIG Welsh Swim is organised by Love SwimRun Ltd.
Registered in England and Wales, Registration No: 11962237. 
Registered Office Address: Y Bedol, Conwy Old Rd, Capelulo, Penmaenmawr, Conwy, LL34 6SP.
07791685269 /

2. Entry pre-requisite

2.1 To participate in a Love SwimRun event in the UK you must be a strong and experienced outdoor swimmer.
2.2 You must be over 18 years of age on the day of the race to enter the event.
2.3 Participants aged 16+ will need parental consent to take part in the event.
2.4 Under 16’s can complete the Mid way swim if accompanied in the water by a fee paying adult who will take complete responsibility for them.

3. Race course

Love SwimRun Llanberis will take place in Padarn Country Park, Llanberis, Snowdonia National Park, North Wales, UK. Map.

The finalised race route will not be published until 4 weeks prior to the race.

3.1 The race course will be marked and marshaled.
3.2 Participants must follow the marked course and instructions of marshals at all times.
3.3 Participants that do not follow the marked course or instructions given by marshals will be disqualified.
3.4 We reserve the right to amend the course subject to weather conditions and the requirements of the management of Padarn Country Park and other land owners. Any changes will be explained in detail during the Race Brief.
3.5 Swimmers completeing 2 or 3 lengths must checkin at each end of the lake before begining the next length. point and transition as a pair. Do not leave the checkpoints without ensuring your race number has been recorded.
3.6 There will be water and food stations throughout the course.

4. Equipment

4.1 Teams must present the following Mandatory equipment at Registration, the Start Line and the Finish Line:

4.2 Mandatory equipment
– 1 wetsuit per participant suitable for water temperature of 12 degrees Celsius
– 1 pair goggles

4.2 Mandatory equipment for non wetsuit participants
– Suitable swimwear (shorts style suits and rash vests are acceptable. No neoprene other than that listed below)
– 1 tow float (must be dedicated swimming tow float)
– 1 pair goggles per participant

4.3 Mandatory equipment that Love SwimRun will supply
– Swim caps (must be worn during the whole swim)

4.5 Extra equipment that IS allowed for both wetsuit and non wetsuit swimmers
– Neoprene swimming gloves (NOT webbed)– Soft neoprene swimming socks/shoes
– Neoprene swimming hat (worn under your mandatory swim cap)
– Rash vest

4.4 Equipment that IS NOT allowed for both wetsuit and non wetsuit swimmers
– Flippers
– Hand paddles of any kind or webbed gloves
– Any floatation aid other than a tow float

5. Timing & Cutoffs

5.1 The time is from the whistle blowing at the start until the competitor has crossed the finish line
5.2 There will be a 4.5 hour cut off for all swim lengths.  Swimmers still in the water after this cut off will be retired from the event.
5.3 The race organisers and appointed staff can retire a participant at any time if they judge them not capable of finishing due to fatigue or poor physical condition.
5.4 If you are asked to retire from the race you must do so without question or complaint.

6. Swimmers responsibility

6.1 General

6.1.1 The participants must know the rules and follow these.
6.1.2 The participants shall respect other participants, Love SwimRun members and volunteers, spectators and the people living in the race area.
6.1.3 The participants are not allowed to use unfair methods to get advantages.
6.1.4 Participants compete in this event entirely at their own risk.
6.1.5 Participants must sign the event disclaimer at Registration. Participants who have not signed the waiver will not be allowed to start the race.
6.1.6 Participants are responsible for collecting any event merchandise on the day of the event or will be responsible for organising alternative methods of collection and any associated costs within 1 month.
6.1.7 Participants must attend registration in the allotted time or will forfeit their entry with no refund of entry fee. 

6.2 Before the race

Participants may train and scout the course prior to the race but must respect the local residents and the environment.

6.3 During the race

6.3.1 The participants are taking part at their own risk and can not hold Love SwimRun or any of its members or volunteers responsible for any accident during the race.
6.3.2 Participants must offer assistance in case of emergency.
6.3.3 Participants that withdraw from the race shall report this as soon as possible to the organisers.
6.3.4 Littering will not be tolerated and any participant seen dropping litter will be disqualified.
6.3.5 The race organisers can prevent a participant from continuing if they judge them not capable due to  fatigue or poor physical condition. If you are asked to retire from the race you must do so without question or complaint.
6.3.6 No external assistance is allowed. Each participant has to make their own way from start to finish.
6.3.7 The course is in a lake open to public. Any disregard for other users (on land or in water) or dangerous or offensive behavior, including being rude to race officials will result in disqualification.
6.3.8 The use of headphones is prohibited.
6.3.9 The use of any swimming aids, such as flippers or paddles, is prohibited.

7. Complaints & protests

7.1 A protest must be given in writing to the race organisation within an hour of race results being announced.
7.2 A protest must include:
 Time and location
, participant number/s, the reason for the protest
 – If possible include a witness with name and contact details or team number.
7.3 A protest that does not comply with the above will not be considered.
7.4 The protest will be reviewed by the Organisers and a decision communicated to those involved as soon as possible
7.5 The Organisers reserve the right to use “common sense” to take decisions about situations that aren’t clear in the rules
7.6 The Organisers decision is final
7.7 All other complaints must be made in writing to the race organisers using the contact details at the top of the page.

8. Disqualification

Failure to follow the rules will lead to disqualification

9. Cancellation & entry changes

9.1 Cancellation of your online application can be made in accordance with online selling law up to 14 days after purchase, except where your application is made within two weeks of the event date. Within this time period a refund will be given minus any transaction fees from the entry provider.
9.2 After the time period stipulated above your application is final. No refunds of entry fees will be given including in circumstances where you are unable to attend due to illness or injury or a scheduling conflict, unless: 1) the Organiser cancels or  makes a significant change to the location of the event or the date of the event so that you are no longer able to attend, except (Force Majeure) where these changes are made due to unavoidable circumstances beyond the reasonable control of the organisers and could not reasonably have been foreseen or provided against (for example extreme bad weather, other Acts of God) where the safety or health of the participants would be put at risk. In the event of complete event cancellation in these circumstances you will be offered credit voucher to enter the event to following year. In the event of cancellation or date changes, no other costs or expenses incurred by you will be covered by Love SwimRun. We recommend you take out sports event insurance and travel insurance to cover these eventualities.
9.3 Deferral:
For entries made on or before Friday 13th March 2020:
You may transfer or defer your entry to another future event. This must be done at least 6 weeks in advance of the date of the event. This type of transfer cannot take place if the event you wish to transfer to is sold-out. Entries can only be transferred or deferred once and thereafter will not be able to be transferred or deferred. If the original entered event does not cover the cost of the event you are transferring to you will be responsible for paying the difference in cost. If the new event costs less than the original event you will not be subject to a refund for this amount. Deferrals are subject to a £10 admin fee (If you defer your entry you will receive a voucher code for the value of your original entry minus the £10 admin fee which you can use against your new entry the following year.) Deferrals must be taken up the following year or will become invalid.
For entries made after Friday 13th March 2020:
No deferrals are allowed. You may transfer your entry to another future event in the same year. This must be done at least 6 weeks in advance of the date of the original event you entered. Transfer cannot take place if the event you wish to transfer to is sold-out. Entries can only be transferred once and thereafter will not be able to be transferred. If the original entered event does not cover the cost of the event you are transferring to you will be responsible for paying the difference in cost. If the new event costs less than the original event you will not be subject to a refund for this amount.
9.4 You may transer your entry into another name once. Please inform event organisers using the Contact page.
9.5 Any changes you make to your entry will be subject to an administration fee of £10.
9.6 Re-sale of entries is forbidden. Any transfers of your event entry to a third party (see 9.4) will be subject to the consent of the Organiser.
9.7 Deadline for changes to your entry: 14 days prior to the event date.

10. Pictures and film free rights

The participants gives the race organisation the right to use pictures and film material taken during the race to be used free of rights in marketing, press material, internet, television and movie.

All images and rights from the event are reserved. All unauthorized commercial use of images will be legally addressed.

11. Accepting the rules

By entering the race, each participant accepts the rules in full.